Whilst decorations are a common thing at Christmas parties, you should make sure that you are not risking any potential problems.
Hanging decorations need to be kept away from electrical equipment and sources of heat; you should also be careful when putting them up.
Christmas lights and other electrical decorations are fun, as long as they are produced to good safety standards. You will need to be careful too, as your insurance policy may only cover fully tested items, or just items that are used in the course of your everyday business. You don’t want to be left stuck in the event of equipment being damaged!
Alternatives
If you cannot afford to run a Christmas party, or do not feel it is worth the effort and cost; why not consider alternative benefits for your employees.
Many employees are rushed all around Christmas, and offering them an afternoon off, or to let them go home an hour early each day of the week before Christmas Day could prove a popular decision!
At other times of the year, you could consider a meal in a restaurant, or another activity that staff can enjoy without the necessary organisation needed for a party.
Summary
You must remember that most of what goes on at an office event can be classed as the responsibility of your business; especially if you have provided (or are paying for) food and drink. For events outside of the workplace, the law is less clear, but you should still plan ahead to help ensure a trouble free occasion.
Despite the common reputation, the vast majority of office and Christmas parties go ahead without any trouble. If you plan well and maintain a happy atmosphere, both you and your employees should have a good time!
Points to Remember
Pick a night with few or no staff on holidays (though this may be difficult around Christmas), and a time relevant to your working hours.
Pick a venue that everyone can get to, make sure any disabled staff will have access.
Choose entertainment that your staff will enjoy.
Events that total under £75 per person in a year are exempt from tax.
Before ordering catering/meals, you must check whether any members of staff are allergic or intolerant to any .particular foods.
Keep food in appropriate conditions to prevent it going off.
Always provide non-alcoholic drinks for those who want them (and to help stop other employees getting too drunk!).
Organise taxis, lifts, and designated drivers in advance to help everyone get home safely.
Be aware of any potential problems excess alcohol could cause between staff, and act quickly if you are worried someone is acting unacceptably.
If you have the party in the office; move delicate and important office equipment as far out of the way as you can to help prevent accidents.
Make sure any decorations and lights are safe and secure.
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